REFUND, DEFERRAL & CANCELLATION POLICIES
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Have questions about race course length compared to GPS readings? Click here for details on all USATF certified HMF courses.
If an event is cancelled by HMF outside of the temporary refund policy period, all registered participants will be automatically moved to a virtual event option, if available. Participants will be refunded any price difference above the virtual entry fee. If participants do not want to remain in the virtual event, the following registration options are available:
Virtual events are run on your own at a date and time of your choosing, in a location and route of your choosing, which will not have any support or security measures in place by the Hartford Marathon Foundation.
HMF virtual events give participants the flexibility to participate when and where it is convenient. As such, there are no refunds and no deferments for virtual events.
Eligible participants must contact email@example.com in advance to request the following military, group or senior discount code. Codes must be used for advanced, online registration only. They will not be accepted for walk-in registration at Packet Pick-up.
$5 off adult entry (Military ID required at check-in)
Ages 80+, 50% discount always
Kids Pricing (no code required)
Ages 5-17, 5K distance: $15 entry fees, $20 ten days prior to event through race day
Ages 2-11, FitKids races (one-mile or less): $10 always
Ages 18-22, $5 less than adult entry fee
HMF Age Requirement
On the recommendation of our medical support team, the Hartford Marathon Foundation has established the following policies:
Other age related information on running 26.2
Age requirements are based on regulations by IMMDA. For further information and background, see IMMDA Advisory Statement on Children and Marathons: http://www.aimsworldrunning.org/articles/Children&Marathoning.pdf
For more information, please read RRCA’s guidelines on children’s running:
HMF Age Requirement for Duathlons & Triathlons:
Participants must be 16 to participate in the swim portion of the event, at least 14 years of age to participate in the bike portion and at least 12 years of age to do the run portion as a team member.
The Hartford Marathon Foundation offers USAT sanctioned duathlons and triathlons and follows the USAT’s rules for “age up” which calculates an athlete’s age based on December 31 in the year he/she was born.
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HMF supports gender neutrality at events and respects participants’ right to decline assigning gender within the registration process. Due to registration technology limitations, bypassing gender selection must be done manually by emailing firstname.lastname@example.org. Participant profiles are not updated until confirmation email is provided by Haku.
*Note: By selecting this option, participants will display in the overall results of the event they participate in. Participants will not display in division results or be eligible for division awards.
Weather forecasts will be monitored prior to the event paying special attention to the possibility of heavy rain, thunder and lightning, high winds and extreme temperatures. If necessary, athletes will be made aware of these predictions on the Hartford Marathon Foundation’s web site so that they can adequately prepare for severe weather during the race as well as possible course alterations.
On race day, the Race Director will monitor the weather and make a decision if any action will be taken to modify the swim, bike or run course. Possible scenarios include: change of race start time on the scheduled date, modification of the race format, change of race date or cancellation of the event. In cases of extreme heat, the event alert system will be employed, please click here for more details.
Wet, slick roadways, standing water and poor visibility due to heavy rains may require rerouting or shortening the course.
Visible lightning will cause the race to be postponed for a minimum of 15 minutes. Additional sightings will continue to delay the race in 15 minute increments.
If high winds are present, extra care will be taken to secure race signage, start and finish areas, mile markers, bike racks, fencing, banners, timing clocks and other equipment.
If extreme heat is predicted, extra water will be provided to the athletes, both prior to, during and after the event. The medical team will also be alerted that athletes may require additional medical attention during and after the event due to the high temperatures. Water temperature for the swim will be checked and USAT rules on wetsuits will be followed.
Due to insurance and liability issues imposed on HMF, no dogs are allowed at our events. That means NO DOGS allowed with runners or walkers on the course and we kindly ask spectators to leave dogs at home.
Thank you for your understanding and cooperation.
Baby Jogger/Strollers are permitted in many HMF Events and NOT permitted in others, including all half marathon race distances and triathlons.
Where baby Jogger/strollers are permitted, participants must line up at the back of the starting pack.
It is your responsibility to make sure your baby jogger/stroller does not impede other runners, and you must take extra precaution to ensure your safety, your child’s safety, and the safety of the runners around you. We reserve the right to pull any participant from the race who is endangering other runners or themselves.
Running Events/Walking Events:
No dogs (service dogs must be identified as such at all times). No unregistered runners or walkers. Headphones discouraged. No bicycles, rollerblades, skateboards, or motorized vehicles.
No dogs (service dogs must be identified as such at all times). No unregistered participants. Headphones discouraged. No rollerblades, skateboards, or motorized vehicles.